Event Dates & Times:

• Day 2: Friday, August 22, 2025
  • Time: 12 pm – 5 pm
• Day 3: Saturday, August 23, 2025
  • Time: 12 pm – 8 pm

Venue:
Conyers First Methodist Church
921 N. Main Street, NW
Conyers, GA 30012

• All vendors and exhibitors must register in advance using the online registration form.
• Vendor spaces are assigned on a first-come, first-served basis and are subject to availability.
• Vendor Booth reservations are final and non-refundable.
• Registration Payment & Print Deadline: Saturday, July 5, 2025
  if you would like to be included in the event vendor map list in the event booklet, you must submit your payment by this date.
• Registration & Payment Deadline: Saturday, August 9, 2025
  ALL PAYMENTS must be completed by this date.

Pre-Event Setup

• Schedule & Timing:

  • Setup Window: Early event days begin with a dedicated setup period, typically starting Thursday; August 21, 2025: 6pm-8pm

  • Exhibitor & Vendor Booth Setup:

    • Vendors receive assistance with installing booths, arranging displays, and verifying electrical and power requirements.

    • Custom booths and private room options are set up as per their consultation details.

  • Display Requirments:

    • • All decorations and displays must be safe, appropriate, and relevant to the homeschool community. No offensive or controversial materials are allowed.
      • Ensure all displays are safe and secured properly.

Event Tear Down

• Timing & Schedule:

  • Tear Down Window: Immediately after the final session or as scheduled by the venue, with a targeted completion before the venue’s closing time.

• Key Activities:

  • Booth & Equipment Dismantling:

    • Exhibitors and vendors are assisted (as needed) with the systematic breakdown of their booths.

  • Venue Clean-Up:

    • Please ensure that your exhibit/vending area, are cleared, cleaned.

  • Documentation & Sign-Off:

    • A final walk-through is conducted with the team leads to ensure nothing is left behind.

    • Any issues or items that need special handling are documented for follow-up.

• Vendor representatives are encouraged to engage with the event participants and families and offer interactive and engaging activities related to their products or services.
• Vendors may also offer discounts, samples, or giveaways to attract visitors and generate leads.
• All activities and promotions must comply with the event rules and regulations and not interfere with the other vendors or event stations.

• Vendors are allowed to bring 2 (two) extra staff members.
• All extra staff members must be accounted for within the registration form.
• Vendor representatives must be present for the duration of the event.
• Vendors must wear the provided event name tags.
• Be sure to arrange for enough staff to cover breaks and shifts.

• Vendor representatives are responsible for cleaning up their booth area and disposing of all trash and debris.
• Vendors must return all borrowed equipment or supplies.
• We request that you stay until the event ends.
• On day 3 all materials and vendor areas must be clean and clear no later than 9 pm.

Our standard exhibitor booth is priced at $50 per day for regular vendors and $75 per day for food vendors. For exhibitors needing more space, we offer an Expanded Booth Option (up to 2x the standard space) at an additional fee of $25 to $50 per day—determined based on your specific needs during our consultation call.

We’re excited to offer free entry into our swag bags to organizations, sponsors, or individuals who provide a tangible item along with your information. Here’s everything you need to know:

• Total Swag Bags:

  • We will distribute 150 swag bags in total.

  • The first 100 swag bags are reserved for the first 100 attending families, and the remaining 50 will be distributed among speakers, press, and staff.

• What Qualifies as a Tangible Item:
  A tangible item is any physical good that can be handed out at the event. Examples include:

  • Branded merchandise (e.g., pens, stickers, keychains, notepads)

  • Samples of products (e.g., beauty or self-care items, healthy snacks)

  • Practical tools or educational resources (e.g., bookmarks, mini-workbooks, magnets)

  • Printed materials (e.g., coupons, brochures, small flyers)
    Please note that digital-only items (like downloadable coupons without a print version or links to online content) do not qualify.

• Submission Process:

  1. Inquiry: Email or call our team to express your interest and confirm that you have a tangible item to contribute.

  2. Provide Details: Include a brief description of the item(s) you’re submitting, dimensions (if relevant), and your organization’s contact information.

  3. Approval: Our team will review the submission to ensure it meets our criteria and provide any guidelines regarding packaging or labeling.

  4. Delivery: Once approved, please ship your item(s) to our designated address or coordinate with our team for drop-off details.

  5. Deadline: Ensure that your submission is received by August 9, 2025 to be included in the swag bags.

• Contact for More Information:
  If you have any questions or need further details on the requirements or submission process, please contact our team at:
  Email: admin@sowngrow.org
  Phone: (678) 509-5651

We look forward to your contributions and thank you for helping us make our event even more memorable for our homeschool community!